Heavyweight T-Shirt Sample Approval Checklist

Sample approval definition

A T-shirt sample approval record is the buyer-controlled note that identifies the reviewed sample, the product brief, the measurement chart, the artwork version and the final decision. It turns a physical garment into a reference for bulk production. Review the actual 100% cotton T-shirt, not only a digital mockup.

Inspection checklist

• Record style, sample stage, color, size and review date.

• Confirm the 100% cotton composition.

• Confirm the selected target within 220–300 GSM.

• Compare fit and measurements with the buyer chart.

• Review color, wash direction and surface appearance.

• Check neckline, seams, balance and overall construction.

• Check artwork version, method, scale and placement.

• Confirm the sample is linked to the color-by-size matrix.

• State one outcome: approved, corrections required or rejected.

Compare review stages

A digital mockup can show concept and placement, but it cannot replace physical sample approval. A swatch can show material direction, but it cannot show the finished fit or decoration. The complete garment sample is the controlling review object. Compare the sample with the written brief and identify every difference before a bulk decision.

Commercial release

Connect the approved sample to the 1,000-piece MOQ. For the confirmed development framework, use the 7-day sample target for the physical review and plan the approximately 30-day bulk target after approval. Keep the sample decision dated and tie it to the exact style, color, size and artwork revision. This sequence supports NA and EU bu

Sample record fields

The record should show the style name, size, color, sample date, specification revision, art revision, material direction, measurement chart and buyer decision. Keep the reviewed garment identifiable. If the sample is approved after corrections, list the corrections and the date they were closed. A clear record prevents a later sample from being mistaken for the approved reference.

Measurement and fit review

Measure the points named in the buyer chart and state the measurement method. Review body length, width, sleeve balance, neckline and overall fit against the intended silhouette. Do not replace the buyer chart with an inferred size ratio. If the order includes mixed colors and sizes, link the approved garment to the buyer's matrix.

Decoration review

Check the artwork file, decoration method, scale, placement and appearance on the actual garment. Compare the approved artwork with the physical result. For screen printing, DTG, embroidery or special printing, record the selected method and the evidence used for approval. If the method or artwork changes, return to sample review.

Release decision

Use one clear decision. Approved means the identified sample and documents control the bulk plan. Corrections required means the listed changes must be completed and reviewed. Rejected means the failed points are recorded and a new sample is required. Attach the decision to the 1,000-piece order and keep the 7-day review target separate from the approximately 30-day bulk target.yers.

Corrections control

If corrections are required, list each change and the evidence that must return. If rejected, state the failed decision points and what must change before a new sample. Do not release bulk while the controlling sample, measurement chart or artwork version is unclear. Weavnora reviews sample briefs at postmaster@weavnora.com.